Accounting Clerk

Position Reports To

Controller

Positions Supervised

None

POSITION PURPOSE

General Accounting Duties

ESSENTIAL FUNCTIONS AND BASIC DUTIES

General Accounting

  • Assist processing of accounts payable according to departmental procedures.
  • Facilitate vendor maintenance, which may include verification of federal ID numbers and collecting other vendor information.
  • Track inbound and outbound freight costs.
  • Maintain and update customer files, including name or address changes.
  • Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
  • Process credit applications, collecting further information as needed.
  • Monitor accounts receivable balances, customer payment history, and credit limits.
  • Create reports regarding the status of customer accounts, as requested.
  • Assist Accounting Manager in reconciling revenue and expense accounts each month.
  • Protect company’s value by keeping informational confidential.
  • Other related duties as assigned.

Administrative Support

  • Greet clients, visitors, and guests; determine the purpose of each person’s visit and direct or escort him or her to the appropriate location.
  • Answer, screen, and direct phone calls to staff; relay messages.
  • Receive mail, documents, packages, and courier deliveries and deliver or distribute items.
  • Perform administrative and clerical support tasks.
  • Maintain and order office and breakroom supplies.
  • Perform basic filing and recordkeeping.
  • Perform other duties.

 

QUALIFICATIONS

SKILLS AND QUALIFICATIONS:

  • General accounting knowledge
  • Effective time management and organizational skills
  • Perform tasks efficiently and accurately
  • Ability to take direction and work well with others
  • Proficient in data entry, Microsoft Word, Excel and other computer applications
  • Must be reliable and extremely trustworthy
  • Excellent verbal and written communication skills.

 

EDUCATION AND EXPERIENCE:

  • High School Graduate or GED, or Associate degree preferred
  • Prior experience working with accounting applications and software

 

PHYSICAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

  • Prolonged periods sitting at a desk and working on a computer.

Requirements

  • All candidates must have a high school education or equivalent.
  • Pre-employment screening, including drug testing and criminal background checks.